NASA Advisories and GIDEP

The Government-Industry Data Exchange Program (GIDEP) is a cooperative information-sharing program between the U.S. government, Canadian government and industry participants.

GIDEP members exchange significant problem and nonconforming item data for three main reasons:

  1. To increase systems’ safety, reliability and readiness, and to reduce systems development, production and ownership costs
  2. To ensure that only reliable and conforming parts, material and software are in use on all government programs
  3. To avoid the use of counterfeit, known-problem or discontinued parts and materials

The unintended use of problem or nonconforming products or material in NASA spacecraft, aircraft, facilities and equipment can compromise NASA's mission; result in unanticipated replacement, repair or maintenance costs; and jeopardize safety.

Participation in GIDEP assists users in improving the availability, reliability, maintainability, quality and safety of their systems and equipment. This information may result in the significant prevention of unplanned expenditures or equipment and system malfunctions, elimination of duplicate efforts and, more importantly, reduced injuries and saved lives.

Since GIDEP's inception, participants have reported over $2.1 billion in prevention of unplanned expenditures. That means without GIDEP, participants potentially could have realized additional expenses of over $2.1 billion. Specifically, NASA has a reported cost avoidance of over $950K.

Overview Presentation

NASA Advisories and GIDEP News

People

GIDEP Working Group

Primary responsibilities of the NASA Government-Industry Data Exchange Program (GIDEP) Working Group are to

  • Develop, document and implement center processes to identify how GIDEP Notices and NASA Advisories are to be processed and retained
  • Ensure that GIDEP Notice and NASA Advisory documentation is maintained and archived in accordance with the requirements of NPR 1441.1, NASA Records Retention Schedules, or for five years following the end of operations, whichever is shortest
  • Review all NASA-generated GIDEP Notices and NASA Advisories at their respective center or facility for completeness and accuracy before signing and releasing to GIDEP or the NASA Advisory System in GIDEP
  • Distribute GIDEP Notices and NASA Advisories in accordance with their Center's process
  • Provide assistance for the implementation of NPR 7500.1C, Program and Project Life Cycle Logistics Support Policy

Pamela Branch

Program Manager

Points of Contact

For details on contacting a GIDEP Point of Contact (PoC) for your location, click below.

Find Your PoC

Learning

The Agency NASA Advisory/GIDEP Program has training for the various users of the implementation tools. There is training for users required to implement and perform and/or coordinate an impact assessment at their centers. The training provides guidance for how to obtain access through the flow of final disposition closure. It identifies features of the tool that capture and address no usage, usage with impact and/or no impact, delegate (subject matter expert) technical evaluation, and other tool features to make the overall process effective and efficient.

Training is available for users, Center Coordinators, required responders and information-only recipients on how to use NASA tools NARS and NANADARTS to implement the NASA process and procedures.  Recommended training: 

  • Center Coordinators training at these websites:
  • Required Responders users training
  • "Information Only" users training

For further information, contact your respective Center Coordinator or send an email to HQ-NANADARTS-Admin.

SATERN courses developed to provide general information and guidance of the NASA processes are:

  • SMA-QE-WBT-365, GIDEP Overview
  • SMA- HQ-WBT-101, Overview of the NASA ALERT SYSTEM

These courses are planned to be combined into one course for NASA engineers and specialists to better enhance employee knowledge. 

SATERN Courses

GIDEP Overview SMA-QE-WBT-365

This training will provide general information and guidance concerning the NASA processes for the documentation and exchange of significant nonconformance, problem and concern data. It will enable the learner to recognize and understand the basic concepts of the Government-Industry Data Exchange Program (GIDEP) and the NASA Advisory System.

SMA-QE-WBT-365 Details Launch SATERN
Overview of the NASA Alert System – GIDEP and NASA Advisories SMA-HQ-WBT-101

This course provides an introduction to the Government-Industry Data Exchange Program (GIDEP), its databases, products and services. It also discusses NASA Advisories — what they are, how they’re used and the information they contain.

SMA-HQ-WBT-101 Details Launch SATERN

Tools

NASA Advisory Reporting System (NARS)  

NASA’s tool for generating and archiving NASA Advisories — the NASA Advisory Reporting System (NARS) developed at the Johnson Space Center — is used agency-wide. It’s a web-based system that automates and streamlines the Advisory process instead of using paper copies and manually created emails. NASA Advisories/GIDEP notices notify programs and projects of issues or concerns with parts, materials, specifications, safety, etc. that could affect safety and mission success.

These notices are distributed agency-wide to all centers for projects and programs for impact assessment. NARS enables center coordinators to search existing advisories, author and route draft Advisories for review and approval, upload attachments (e.g., photos, spreadsheets and test reports) and publish reports. All NASA centers use www.nars.nasa.gov for generating NASA Advisories in accordance with NPR 8735.1, Exchange of Problem Data Using NASA Advisories and the Government-Industry Data Exchange Program (GIDEP). 

NARS interfaces with the NASA Advisory Notice and Alerts Distribution and Response Tracking System (NANADARTS) to allow anyone within the NASA firewall access to real-time searches, NASA Advisories, other similar documents and data to make informed decisions for mission success.

Launch NARS 
NASA Advisories, Notices and Alerts Distribution and Response Tracking System (NANADARTS)  

The NASA Advisory, Notices and Alerts Distribution and Response Tracking System (NANADARTS), a custom-built system developed by Johnson Space Center, allows NASA and contractor employees to perform real-time searches of NASA Advisories (dating back to 1990), as well as recent GIDEP Notices and similar documents. The system is tablet- and smartphone-compatible and is modular to allow administrators to develop and add new features as needed.

NASA Advisories reside in the NASA Advisory Reporting System (NARS), which integrates seamlessly with NANADARTS. NANADARTS sends agency-wide notifications, ensuring everyone is aware of all nonconforming parts, materials, specifications, software, safety and hardware that could pose risks to agency programs and projects. 

NASA NPR 8735.1, Exchange of Problem Data Using NASA Advisories and the Government-Industry Data Exchange Program (GIDEP) mandates closed-loop reporting for programs and projects. The agency receives GIDEP notifications of nonconformances reported on products such as electronic parts, fasteners and fire extinguishers. These notices are released to the NASA programs and projects for evaluation to determine whether these notices are germane to their NASA project. Each center has processes for mitigating risk, but, typically, when an issue is identified, the program or project creates a report and coordinates response, even for safety situations. 

NANADARTS captures documents from other organizations, such as the Missile Defense Agency, Mishap Warning-Action-Response, international partners and others. These organizations document nonconformances, and sharing data nationally and internationally is beneficial for all recipients. Anyone in the NASA domain who is a U.S. citizen can apply for access to the program through the NASA Access Management System and perform a search for part numbers, CAGE codes and/or other attributes to identify associated nonconformances.

NANADARTS streamlines the closed-loop reporting process. It provides agency-wide impact reports to show senior management the number of documents processed along with the cost avoidance achieved from GIDEP participation. The sharing of relevant and applicable knowledge throughout the NASA community saves not only money but possibly missions and lives. NANADARTS creates uniformity across all centers, providing data availability to every NASA employee.

Launch NANADARTS 

Policy and Guidance

NPR 8735.1D Exchange of Problem Data Using NASA Advisories and the Government-Industry Data Exchange Program (GIDEP)

The NASA Procedural Requirements, NPR 8735.1D Exchange of Problem Data Using NASA Advisories and the Government-Industry Data Exchange Program (GIDEP) is the directive which establishes general requirements and procedures for NASAs’ implementation.

Note: NPR 8735.1Rev E, is in the release final review. Revision E will incorporate recommendations from the process working group, Center Coordinators, recommendations from the AIO assessment regarding policy and execution language, changes from the OSMA Publish Group to “lean” the document, reducing the "how to" implementation and allowing a path for closed-loop reporting for Institutional Safety with training attendees.

See NPR 8735.1D

Outreach

Brochure

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Sticker

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Benefits

Participation in the Government-Industry Data Exchange Program (GIDEP) assists users in improving the availability, reliability, maintainability, quality and safety of their systems and equipment. This information may result in the significant prevention of unplanned expenditures or equipment and system malfunctions, elimination of duplicate efforts and, more importantly, reduced injuries and saved lives.

Since GIDEP's inception, participants have reported over $2.1 billion in prevention of unplanned expenditures. That means without GIDEP, participants potentially could have realized additional expenses of over $2.1 billion. Specifically, NASA has a reported cost avoidance of over $950K.

FY 2017     FY 2018     FY 2019 FY 2020 FY 2021 Total
$395,590 $85,830 $362,254 $61,100 $48,137 $952,908

Definitions

  • A part manufacturer announcement that a part or a production line will be discontinued
  • Technical reports on research materials, quality assessments, engineering tests, evaluations and qualification tests, parts and materials specifications, manufacturing, design, process controls, solder-ability data, and other related engineering data on parts, components, materials and processes
  • Objective failure information as a result of Government-Industry Data Exchange Program Alerts, Safe Alerts, Problem Advisories, and Agency Action Notices which notify users of nonconforming parts, components, chemicals, processes and materials, and of safety and hazardous situations
    • Calibration procedures and technical manuals for test and inspection equipment
    • Detailed calibration procedures
    • NASA document for exchanging significant parts, materials, and safety problems or concerns among NASA activities
    • NASA maintains a database for reporting nonconforming data or items unique to NASA. Similar to Government-Industry Data Exchange Program Notices, NASA Advisories communicate NASA-specific information within the agency.
  • The Government-Industry Data Exchange Program (GIDEP) contains information on equipment, parts and assemblies that are suspected to be counterfeit. GIDEP members provide fact-based reports on items received, which, after visual inspections and in many cases extensive testing and analysis, are suspected to be counterfeit.
  • Notices on parts, components and materials for which the attributes have been changed by the manufacturer
    • Failure-rate, failure-mode and replacement-rate data on parts, components and subsystems based upon field performance and demonstration tests of equipment, subsystems and systems
    • R&M theories, methodologies, techniques, practices and procedures such as prediction techniques, failure modes and effects analyses, mathematical models, and reliability growth plans